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1. What we collect

We are collecting and storing your biometric information. Your voice recordings, and any voiceprint, voice model, or mathematical representation of your voice made from them, are biometric identifiers and biometric information. We are telling you this in writing because the law requires it and because you should know it.

2. Why we collect it, and for how long

Purpose. To evaluate your audition. If you are cast, to record your voice, create an AI voice model from those recordings, and license that model for the uses listed in Exhibit A. For no other purpose.

The 3-year limit applies even if the license runs longer.

3. Retention schedule and destruction

This schedule is published at therecording.club voice program › retention policy and is publicly available, as the law requires.

3.1 Recordings and any voiceprint made from them are destroyed on the earlier of: the purpose in section 2 being met, or 3 years after your last interaction with TRC.

3.1a If you record sessions but never sign the Voice Replica License, the purpose in section 2 can no longer be satisfied. We destroy your recordings within 90 days of your last session, and we tell you when we have. Signing the license is yours to decline, and declining it costs you none of the wages you have already earned.

3.2 Destruction means permanent deletion from live systems, backups, and archives, and written instruction to everyone we gave them to that they must do the same.

3.3 We keep a destruction log recording what was destroyed and when. We do not keep the recordings in order to prove we destroyed them.

3.4 We store your recordings with at least the same care we use for our own confidential information, and never less than a reasonable standard of care for biometric data.

4. Who else sees it

Your recordings and any model made from them may be given only to: TRC's engineers and processing vendors under written confidentiality obligations; the licensee commissioning this program; and one named end customer of that licensee. No one else, ever, without your separate written consent. Each of them is bound by Exhibit A.

We do not hand over your recordings on an informal request. We require a warrant, subpoena, or court order, and we will tell you unless the law forbids it.

5. Your residence

We ask whether you live in Illinois, and whether you have lived in Illinois at any time in the past 5 years. We ask because Illinois has a specific biometric privacy law and your answer changes what that law requires of us. This is a legal question, not a question about you. It is never used to decide casting.

6. Language

6.1 You may read and sign this release in any language we offer it in.

6.2 The version you sign is the version that counts. If you sign a translated version, that translation is the operative document, not the English one.

6.3 If your language is not offered, tell us. We will provide an interpreter at our cost before you sign. You will not be asked to sign a document in a language you do not read.

6.4 You may keep this document and have anyone you choose read it with you before signing. There is no deadline to sign it and no penalty for taking your time.

7. Written release

I have read the notice above. I understand my voice recordings are biometric information. I consent to TRC collecting, storing, and using them for the purpose and for the length of term stated in section 2, and to the disclosures in section 4.

I understand that:

• I do not have to sign this, and if I do not, I cannot take part in the program.
• Signing this does not oblige me to sign the Voice Replica License later. Those are separate decisions and I am paid for my recording hours either way.
• I may withdraw this consent at any time as to future collection, and may ask for what has already been collected to be destroyed, except for uses already made under a license I separately signed.
• I am signing this before any recording of my voice is collected.

1. What this covers

By submitting an audition recording to The Recording Club ("TRC"), you agree to this Release. It covers only your audition materials. It does not give TRC any right to create an AI voice model from your audition, and it is not an agreement to work on the project.

If you are selected, you will be offered separate written agreements covering the recording sessions and the licensing of your voice. You will be paid for those, you will be able to read them before signing, and TRC will pay for you to have your own lawyer review them. You are free to decline at that point.

2. What you are submitting

2.1 Your audition recording, and the information you provide on the intake form: your contact details, your language and dialect background, and your availability.

2.2 You confirm that:

• you are 18 or older;
• the recording is of you, made by you, in a single continuous take, without editing or audio processing;
• you are legally authorized to work in the United States;
• the information you provide is accurate.

3. What TRC may do with your audition

3.1 Evaluation. TRC may listen to, analyze, measure, annotate, and internally share your recording for the sole purpose of deciding whether to cast you.

3.2 Sharing with the client. TRC may share your audition recording and your first name, language, and dialect with the client commissioning this project, for casting purposes only. The client is under written confidentiality obligations. Your full name, contact details, and intake answers are not shared.

3.3 What TRC may not do. TRC will not, from your audition materials:

• create, train, fine-tune, or condition any AI voice model or digital replica;
• use your recording in any public, commercial, promotional, or published way;
• sell, license, or transfer your recording to anyone other than as stated in 3.2;
• use your name, image, or likeness publicly.

3.4 Retention and deletion. TRC keeps audition materials for up to twelve (12) months from submission, then deletes them. You may ask TRC to delete your materials at any time, either from the deletion page at therecording.club voice program › delete my audition or by emailing privacy@therecording.club, and TRC will do so within 30 days, except where you have been cast and the materials form part of the project record.

4. If you are invited to a paid callback

4.1 Callbacks are held at TRC's studio in downtown Los Angeles and run approximately 90 minutes, including one continuous 45-minute recorded block.

4.2 You are paid for your callback at $30 per hour, regardless of whether you are cast, payable within fourteen (14) days of the callback.

4.3 Section 3 applies to your callback recording exactly as it applies to your self-tape, including 3.3: no AI voice model is created from your callback.

4.4 Being invited to a callback is not an offer of engagement and does not guarantee casting.

5. No compensation for the self-tape, no obligation either way

5.1 Your self-tape submission is unpaid and voluntary. Paid callbacks are covered by Section 4.

5.2 TRC is under no obligation to review, respond to, or cast anyone, and may end the casting process at any time.

5.3 You are under no obligation to accept any offer.

6. Privacy

6.1 Your recording is biometric information. TRC collects it solely to assess your suitability for casting and to schedule you safely. TRC does not ask you any health or medical question at this stage, and you should not include any health information in your submission.

6.2 TRC does not sell your personal information.

6.3 TRC's privacy notice is available at therecording.club voice program › privacy.

7. General

7.1 This Release is governed by California law. Venue: Los Angeles County.

7.2 This is the entire agreement about your audition. It can only be changed in writing.

7.3 If any part is held unenforceable, the rest remains in effect.

7.4 Nothing here restricts you from auditioning for, or working on, any other project.